Meeting
Minutes
Meeting called to order at
Purpose of the meeting is to here reports and status of application for Charter through USBC.
Roll call was taken with all board members present. Also present were Janet Scalf representing the Women’s Bowling association. The board asked her to attend since they already have their charter.
Jerry turned the meeting over to Director Bruce Meade as he has been working on the Charter. Bruce informed the board that according to the USBC, the following items must be completed to submit the Charter.
- Copy of original Letter of Intent
- Article of Incorporation – Application to State of
- Federal Group Exemption request form
- Call IRS for EIN Number. 1-800-829-4933. Follow form SF4 example. Group exemption #4348.
- Application for Charter in Transition Manual.
- Do final audit of Tom Jackson
- Must appoint a permanent Manager by May 31.
The first order of the board was to pick an Association Manger. Jerry stated there were 3 people interested in the position. They are Tom Jackson, Jamie Selkirk and Ron Scalf. After discussions by board members on what qualifications are needed for the job, and salary Jerry asked everyone to vote on secret ballot for the Association Manager picking from the three interested people.
After ballots were counted by the President, the new Association Manager will be Ron Scalf. Before the job was offered to Ron, the board discussed the salary for the job. Motion made and seconded to make the salary $1.00 per membership card sold to the association. Motion passed all ayes.
A sheet was passed around for the name, number and e-mail address of all board members and officers. This will be used for formulation of charter and then information will be shared with other board members and Association Manager.
It was agreed that we should hand
out assignments and meet again on
Job assignments for next meeting include:
Bruce
Meade: Get EIN #
Fill
out application for Charter
Pull together other paperwork as needed.
E-mail Ron with minutes needed for Charter
Jerry Padawon: Fill out paperwork assigned to him and return it Monday night.
Get with Ron and Tom Jackson to get bank account transferred.
Keith
Graham and Dave Flynn: Do final audit of Association books and fill out
form required by USBC.
Ron Scalf: Get computer from Tom Jackson as look for meeting
minutes for the
board
meeting vote to join USBC as a non-merged association,
delegate
meeting where delegates voted to join USBC as a non-merged
association
and our original letter of intent to join USBC.
Motion made and seconded to adjourn at
Recorded